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How to set up & manage your professional email

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Part 1: Creating your email account

Quick links

Important tips

  • Save your password in a secure location
  • Use the modern IMAP protocol for syncing across devices
  • Use the older POP3 protocol for retrieving emails to your chosen email application.
  • Check your spam folder regularly to ensure settings are appropriate
  • Ensure you enable Push Notifications in your email client application for your inbox to immediately receive email when it arrives at the server


Need help? Contact me for assistance with your email setup.

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Access your Hosting Control Panel

  1. Visit reyalizehosting.com
  2. Enter your login and password
  3. Click “Log in”

 

Use this panel to manage your websites, email accounts, DNS settings and more.

Navigate to email settings

  1. Find “Emails” in the left sidebar, or top bar
  2. Click “Add new” in the top right

Set up your email

  1. Enter your desired email address (example: name@yourdomain.com)
  2. Choose account type:
    • “Mailbox” to send, receive and store emails
    • “Forwarder-only” to only receive and forward emails
  3. Set mailbox size to your desired size
  4. Enter your display name, which will show as “From”
  5. Create a secure password

Part 2: Configuring your settings

Forwarders

  1. Want to just forward emails to your existing email addresses? Add forwarding address(es) under “Forwarders”
  2. All emails will be sent to your specified address(es)

Spam settings

  1. Spambox: Choose where suspicious emails go
    • Strict: More emails marked as spam
    • Permissive: Fewer emails marked as spam
  2. Reject settings: Control what gets blocked. 
  3. Greylist: Extra protection against spam

Out of office

  1. Set up an automatic reply to let others know you are unavailable.
  2. Set the start and end date
  3. Fill out the subject and message

Email client settings

  1. Server: mail.yourdomain.com
  2. IMAP port: 993 (SSL/TLS)
  3. SMTP port: 587 (STARTTLS)
  4. POP3 port: 995 (SSL/TLS)
  5. Authentication Type: Normal/Plain Password
  6. Username: Your full email address

Part 3: Access your emails

Read & write emails

  1. Through webmail: Visit mail.yourdomain.com
  2. Through email client application: Use the email client settings above and learn more in part 4 below.

Part 4: Set up your professional email on any device

Desktop

Microsoft Outlook (Desktop)

  1. Add a new account
    • Open Outlook
    • Select “File” > “Add Account”
    • Enter your email address
    • If Autodiscover doesn´t work, choose “Advanced options” > “Let me set up my account manually”
  2. Enter server settings
    • Server: mail.yourdomain.com
    • IMAP Port: 993 (SSL/TLS)
    • SMTP Port: 587 (STARTTLS)
    • Username: your full email address
  3. Make sure you enable push notifications and test your setup by sending a test email

Apple Mail (Mac)

  1. Add account
    • Open Mail
    • Choose “Mail” > “Add Account”
    • Select “Other Mail Account”
  2. Configure settings
    • Enter email and password
    • Use server mail.yourdomain.com
    • Enable SSL for incoming and STARTTLS for outgoing
  3. Make sure you enable push notifications and test your setup by sending a test email

Mozilla Thunderbird (Desktop)

  1. Add new account
    • Open Thunderbird
    • Click the menu button (≡) > “Account Settings”
    • Click “Account Actions” > “Add Mail Account”
    • Enter your name, email address, and password
  2. Configure servers
    • If prompted, choose “Configure manually”
    • Incoming server (IMAP):
      • Server: mail.yourdomain.com
      • Port: 993
      • Connection Security: SSL/TLS
      • Username: your full email address
    • Outgoing server (SMTP):
      • Server: mail.yourdomain.com
      • Port: 587
      • Connection Security: STARTTLS
      • Username: your full email address
  3. Make sure you enable push notifications and test your setup by sending a test email

Tablet & Mobile

Android’s default mail app

  1. Open mail app
    • Tap “Add account”
    • Choose “Other” or “Manual setup”
    • Select “IMAP account”
  2. Configure servers
    • Incoming server: mail.yourdomain.com (993 + SSL/TLS)
    • Outgoing server: mail.yourdomain.com (587 + STARTTLS)
  3. Make sure you enable push notifications and test your setup by sending a test email

iPhone’s default mail app

  1. Access settings
    • Open “Settings”
    • Scroll to “Mail”
    • Tap “Accounts” > “Add Account”
    • Choose “Other”
  2. Enter details
    • Add your email address
    • Use mail.yourdomain.com for both incoming and outgoing
    • Enable SSL or incoming, and STARTTLS for outgoing
  3. Make sure you enable push notifications and test your setup by sending a test email

Mozilla Thunderbird (Mobile)

  1. First, install the desktop app as explained above. Then, sync to mobile:
    • Download Thunderbird mobile app
    • Open the app
    • Select “Sync your desktop Thunderbird”
    • Follow the QR code scanning instructions
    • All your settings will be automatically configured
  2. Make sure you enable push notifications and test your setup by sending a test email

Need help?

I’m here to assist if you have any questions during the process.

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